Inquiry letter of Business Letter

Definition ;

Supply demand letter is a letter from the prospective buyer to the seller that it request a quote. That is, the prospective buyer requested by mail order sellers bid formally to him. With offers from prospective buyers later sellers will know the price, and selling syrata, and description of the goods or services to be purchased. This was the purpose of prospective buyers bidding request letter writing to the seller. 

When prospective buyers know the condition of the goods/services below the price and terms of sale and purchase, of course he no longer need to request quotes from vendors. The letter requests a quote is required in formal trade demand official procedures formally in writing. A big company as seller, for example, is not to simply serve the request a quote over the phone. 

The letter requests often is the initial stage of the process of business transactions. By mail request a quote or ask the prospective buyer asks for a description of the goods or services to be bought. As a reaction, the seller explains things like to buyers order and eventually the business transaction as the peak of the process of buying and selling. 

For friends who had the task of making the inquiry letter, here I have a sample inquiry letter ... may be useful ...

February 22, 2008

Contact Name
Address
Address2 
City, State/Province
Zip/Postal Code


SUBJECT: 


Dear [CONTACT NAME],

We are a bit short-handed this summer, as many of our administrative assistants are taking their vacations. Your name was listed in Southern Business Partners Newsletter as a reputable temporary employee provider. Please send us information concerning the experience and expertise of the employees you typically refer. We are particularly interested in employees who have experience in a health care environment.

Along with this employee information, please send us references of past or current businesses who utilized your employment service and a list of fees and payment terms.

We look forward to receiving this information, as we are anxious to fill these temporary positions. Your prompt response would be greatly appreciated.

Sincerely,




Your name
Your title
 (800) 123-4567
youremail@yourcompany.com

Format Of English Business Letter

FULL BLOCK STYLE

1. Meaning

Letter full block letter type is the type of start from the left edge of the wedge

2. Typewriting ways

1. Line spacing is A

2. The left edge of the line of pegs 20 and right 80

3. Initials typed in from the left edge of the row of pegs after hook pulled 10 times from the left edge of setelahkait pulled 10 times from the edge of the upper paper

4. City and date typed in from the left edge of the wedge line after linked 2 times from initial

5. Once knitted six times typed in the address

6. To tap the prologue, hook 4 hook from remarks sooner in

7. Once knitted 2 times from the opening words, text message content

8. Every turn of the paragraph hook pulled 2 times

9. Greetings closing, typed from the left-hand margin after knitted 2 times

10. Shipping typed below the closing salutation with capital letters after knitted 2 times

11. Type your name and department from the left edge of the wedge line after knitted pulled 4x

Example :

BALL TWO STORES

Jalan Surya Kencana 16

BOGOR

7 April 2007

Number: 01/A/IV/05

Attachments: -

about

: Book Write ABC

The CV. "Self-Reliance"

Road A. Yani 21

JAKARTA

With respect.

From the ad that was published in Daily Sinar Harapan, published 3 months, we read that the Lord has sufficient Write ABC inventory book with HVS containing 50 and 60 pages.

Because ads are sold only explain the "Specials" then the information that we ask Mr. likes to give further details about the intended price. That we need to ask about what price and how about the discount or premium that we can get, if we buy in bulk.

If later the terms satisfactory and we agree, then we will order at least 30 crates of each Mr. types of goods to offer it. We really waited for Sir soon as possible, so we can set the order that will be sent

immediately.

Sincerely,

BALL TWO STORES

Your own name

Director / tri

BLOCK STYLE

1. Meaning

                       Block style letter is a letter from the sections typed pegs except the left edge of the dates, the closing salutation, type your name and department of the center of the paper.

2. Typewriting ways

1. Line spacing used a

2. The left edge of the line of pegs mounted on figures 20 and 80

3. The parts of the whole letter typed in from the left edge of the pegs except the date, salutation closing, your name, and type your department from the center of the paper

4. Typewritten letterhead horizontal centering, vertical

5. The date typed letter with a 2 hook from border letterhead

6. Date letter typed from the left edge distance of 4 to 6 hooks from the date and distance one row

7. Greetings opener, typed with a 2-hook from the opening greeting

8. The first paragraph of the body of the letter typed in the left edge and a 2-hook from the opening greeting

9. Each new paragraph typed in from the left edge of the line of pegs after knitted 2 times

Example :

CV. CENTRAL ASIA

Pekayon Road 311

SEMARANG

No. 02/A/IV/07

7 April 2007

Attachments: -

Re: Invoice No.07

Shop. "Knight"

road Mantingan

zenith

With respect.

Recently, we have received a shipment of textile quality color assortment Japan and Hong Kong. His feature is very nice and it drops an average of 10%, as compared to three months ago. List price for the items we attach with it.

Besides, we use this opportunity also to question also in sir, that when examining the debtor's books we found a note next to the debit of Rp. 1.7500.000,00 namely regarding our invoice No.. 07. According to the agreement Mr. invoice has been paid by the end of this month. Perhaps because of busy you did not have time to send the amount of money.

While waiting for the order sir we expect payment account.

 Sincerely,

CV. CENTRAL ASIA.

SEMI BLOCK STYLE

Typewriting ways:                            

1. 2 line spacing for a short letter

2. The left edge of the line of pegs 20 and right 80

3. Initials typed in from the left edge of the line of pegs after knitted 7 times

4. City and date typed in from the middle of the paper after the hook pulled 4 times

5. Address typed in from the left edge of the line peg hooks pulled after 4 times

6. Greetings from the typewritten opener pegs left edge line after knitted 2 times

7. Fill typewritten letter from the left edge of the line of pegs after entry 5 spaces

8. Cover types into effect from the middle of the paper between the left and right after the hook pulled 2 times

9. Type your company name in all capital letters from the middle of knitted paper 1 times

10. Signatory's typed from middle ertas after hook pulled 3 times

11. Attachments do not need to type your words if there is no accompanying

Example : 

JAYA ACCOUNTING FIRM

Roads Abhimanyu 12

JAKARTA CENTRAL

Number: 1.B/IV/2007

7 April 2007

Attachments: -

Subject: Examination Books

CV. "Works Great"

Jalan Raden Saleh 14

BANDUNG

Sirs,

Replying to a letter a week ago sir, do hereby proclaim that the Report of the Expert Examining Trade Books we have sent to Mr. a month ago. The report might not come to the Lord.

As it turns out the balance of the year 2003 Mr. profits of Rp 120 million. This advantage is not big enough we think, given the circumstances Mr CV substantial and memuskan. We dare to ensure that profits in the coming year could reach 10% if performed more thoroughly. Outposts such costs would be lowered by several hundred thousand dollars.

Furthermore, we suggest that the capital increase Tuan Tuan remember Mr. results obtained in the past year was difficult to find the necessary capital. Accordingly our suggestions briefly, to explore all parts of the CV. Sir, we invite to read the latest report.

Sincerely,

Your own name

Leadership

INDENTED STYLE

1.Meaning

Is a letter form an uneven indentations left. In this form the first line starting address in the line edge left. Then second line (street name, number) starting five spaces from the left edge of the line. the next line of name begins 10 spaces from the side line. each paragraph begins 5spasi further from the left edge of the line.

2. Typewriting ways:

1. Line distance of one or two for a short letter

2. Pegs line the left and right edge 20 and right 80

3. Initials typed in from the left edge of the line of pegs after knitted 7 times

4. Place and date of typewritten paper from the middle of the left and right in line with the initials

5. Address typed in from the left peg after knitted pingir line 4 times

6. Greetings from the opening line of pegs left after knitted 2 times from the line above it

7. Fill typewritten letter from the left edge of the line of pegs after knitted 1 time in 5 spaces

8. Every new paragraph from the body of the letter, always starting from the left edge of the line of pegs after entry 5spasi

9. Greetings from the typewritten cover the middle between the left and right paper after knitted 2 atau1 times

10. Type your company name in all capital letters

11. Signatory little 2 times

12. Appendix typed in from the left edge of the line of pegs after knitted a time

Example :

Simplified Style

Simple shapes (Simplified Style) is a form letter that is almost similar to the shape Straight Full but only without any greeting and closing greeting. Usually this letter goes to the people who were working at the company. Sometimes the simple form of letter writing is very simple without regard neatness and regularity.

Example :

HANGING BLOCK STYLE

Having a shape similar to the Semi block style. At Hanging style format paragrapnya hanging, or leaning to the left while the Semi block style each new paragraph spaced writing, or writing more into.

Example : 

sumber : 

http://anggaseptiannugroho.blogspot.com/

http://melforce-dhani.blogspot.com/2011/10/buisnis-english-letter.html

http://masterpiace.blogspot.com/2011/10/form-and-style-business-english-latter2.html

http://duanpuri.wordpress.com/2010/11/01/bentuk-bentuk-surat-fu/

A PART OF LETTER

A. DEFINITION / DEFINING A LETTER

LETTER is a means of communication used to convey information in writing by one party to another. That information can be:

           - notification

           - statement

           - command

           - Request / petition

           - report

B. FUNCTION LETTERS

1. As a means of communication.

2. As a means to give notice / request or requests, thoughts or ideas.

3. As written evidence.

4. As a means to remember.

5. As historical evidence.

6. As a working guideline.

C. TYPES OF LETTERS

In terms of form, content, and language, the letter listed the three types, namely:

          1. personal letter

          2. Mail service

          3. Letters commercial

Layout of Business English Letter

1. Letter Head

Called masthead because it is at the very top of the systematics official letter. Typically contain the name institution / organization, address, phone number, fax, postal code and logo (if any) is written in the middle of the paper.

 Sample Letter Head:

2. Date

Date is not preceded by the name of the city because information about the city's name was listed in the Letter Head. Date of the letter should be written to complete include the date, month, and year.

- British English

Model English British days were prior to the month and year, laying date could be in the top left corner.

example:

28 September 2012

- American British

British American models in existence prior to the day and the year, and there is a comma before the year. Location of the date found on the top left corner.

example:

September 28, 2012

3. Inside Address

Contains information on the company name or the name of the person to be addressed.

Example Inside Address:

Mr. Zeugin

Werner-Heisenberg-Allee 25

Muncen

Germany

4. Subject

Contains the subject of a letter by a letter writer to the reader. Subject function is to make the reader letter about what the contents of the letter.

Example Subject:

Subject: Organizing A Business Letter

5. Salutation

Contains shaped greeting tribute to their readers.

- British English

In British English does not use punctuation or commas.

example:

Dear Mr. Zeugin,

- American British

British American punctuation and commas.

example:

Dear Mr. Zeugin,

Salutation examples:

- Dear Sir, for a man whose name you do not know

- Dear Sirs / Gentlemen, to the company

- Dear Mr. Smith, for the name you know but you do not know very well

- Dear John, to people you know well

6. Body of Letter

Body of Letter contains the essence of a letter that was made by the author to the reader which is divided into a few paragraphs. The first paragraph contains statements about the friendly, second paragraph contains important information in the letter, concluding paragraph contains a solicitation or an act of the contents of the letter.

Sample Body of Letter:

7. Complementary Close

Contains Salam shaped cover homage to their readers.

- British English

1. If the recipient's name written on a greeting letter then use Sincerely.

2. If the name of the recipient of the letter was not written on the greeting then use Faithfully.

- American British

1. If the recipient's name written letter or not it is used Sincerely greeting.

example:

- Best Wishes,

- Yours Sincerely,

- Kind Regards,

- Best Regards,

- With Appreciation,

- Regards,

- Faithfully,

8. Signature

Signature contains the letter writer

example:

                       

 

Yours truly,

JHON

Yours faithfully

GLOBAL KINGDOM

Very truly yours,

JHON CO. LTD.

Respectfully yours,

GLOBAL KINGDOM INC.

9. Enclosure

If you want to attach a document, you can list all the documents enclosed separately, you can write to the ENC. or Encl under the signature block.

example:

- Enclosure

- Enc

10. Carbon Copy

Contains if the letter was also sent to other than recipients. Befungsi to provide knowledge when the letter was sent more than one person, by giving a comma (,) as a separator between the first recipient to another recipient

example:

- Cc: Budi Santoso

- Cc: Budi Santoso, Angga Septian

 Form And Style of Business English Letter

1. Fullblock Style

Fullblock style no paragraph indentation, and all are on the left side of the page. Letter Head, Date, Inside Address, Subject, Salutation, Body Of Letter, Complementary Close, and Signature are all on the left side.

 

 2. Semi-block Style

Semi-block characterized by certain sections that are in the left side of the page, Letter Head is in the middle, Date and signature are on the right side. Inside Address, Subject, Salutation, Enclosure is on the left. In Body Of Letter is on the left but shifted slightly in each paragraphs or given spaces.

3. Modified Block Style

No paragraph indents, but part of a letter will be forwarded to the right of the page. Letter Head is in the middle, Date and signature are on the right side. Inside Address, Subject, Salutation, Body Of Letter and Enclosure is on the left.

4. Indented Style

Mail the form in which a letter to a paragraph in training down the line in the form of scale. Letter head is in the mail. Date, Complementary Close, and Signature is on the right letter. Inside Address, Subject, Salutation, Body Of Letter and Enclosure is in the left side of the letter, but in the Inside Address and Subject spaces will be more to the right each line, so as to form steps.

  

 sumber : 

http://faiz06.blogspot.com/2011/10/tugas-2-bahasa-inggris-business-english.html

http://www.kidsgenealogy.generationsofstories.net/2011/02/04/hidden-sources-part-i/

http://www.kaskus.co.id

www.savvy-business-correspondence.com/

http://www.austinschools.org/campus/small/latest_news/keyboarding/directions/BlockStyleFormat.html